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Save Time By Organizing Your Video Recordsdata the Proper Approach

With over half of entrepreneurs viewing video as a key a part of their advertising and marketing technique and one which drives a robust return on funding, it’s no marvel why we’re at all times pushing our shoppers to do extra movies. We perceive that’s simpler mentioned than achieved, with many groups being extra geared up to jot down an article than they’re to supply a video.

There are a variety of shifting items that go into making a superb video. From the uncooked footage to graphics, background music, and post-editing items like thumbnails, it’s straightforward to get overwhelmed.

That’s the place file and folder group is available in. If these parts aren’t organized in a method that makes them straightforward to search out, the venture will take far longer to edit and publish. I’ve labored on my fair proportion of video initiatives each professionally and personally, and this folder construction has confirmed to be nothing wanting a lifesaver. Right here’s the breakdown:

Video Mission Folder Construction

Earlier than you bounce into Adobe Premiere Professional or your modifying software program of alternative, you’ll wish to create a folder construction that makes discovering issues straightforward. Certain, it’s straightforward to drop the whole lot in a single folder when there are only a few information, however as these information pile up, you’ll want subfolders that can assist you discover no matter you want precisely whenever you want it. This construction additionally helps you be sure you have the whole lot you’ll must take your video to the end line. There’s nothing worse than attending to the tip simply to appreciate you’re lacking essential B-Roll or title playing cards.

video project folder structure

The Belongings folder will comprise the whole lot you’ll want to supply the video. These can be cut up up into their very own particular person folders: Video, Audio, Static, and Different.

The Tasks folder will comprise your working information for the video modifying software program but additionally for different packages that you could be use to make titles, thumbnails, or add results to your edited video.

The Exports folder will embody all of the variations of your video. This folder is cut up into Drafts and Closing.


That is the folder the place you’ll discover all of the collateral it is advisable make your video. This folder is additional divided by the kind of asset to make sure you’ll find precisely what you want with out scrolling via a whole lot of clips, photos, and paperwork which have all been saved collectively. These asset varieties are:

how to organize video files

Video is the place you’ll save all of your uncooked clips. For initiatives that embody A-Roll and B-Roll, you’ll be able to additional cut up the Video folder into A and B Roll folders.

Audio is the place to retailer background music, sound results, or voice-overs.

Static is the place to place any jpeg or png photos. This contains photographs, logos, graphics, or titles.

Different is the place to toss something that doesn’t match into our 3 classes. These may very well be model pointers, scripts to help with writing captions, instance movies to make use of as references, or the venture transient to refer again to.

Asset Naming Construction

The longer or extra complicated your video is, the extra necessary it will likely be to ensure your property are named in an efficient method.

One of the simplest ways to do that is by numbering the clips within the order they happen within the video. When you’re working with a number of scenes, splitting them that method may also preserve you organized. You may additionally contemplate including a key phrase to summarize the subject of the clip.

01.mp4 OR Scene1_01.mp4

In case your video doesn’t have a ton of audio, static, or different items, the best option to preserve these easy and arranged is simply to call them as what they’re.

ScreenShot_Instagram_Zara.Type.Each day.png


organize video project folders

The initiatives folder is the place you’ll save the working file from the video modifying software program you’re utilizing. This makes leaping out and in of the venture fast and straightforward. That is additionally the place the place packages that auto-save will retailer your information.

You can too use this folder to avoid wasting the working information on your property like thumbnail, designed graphics, titles, post-editing results, or transcript paperwork. When you do that, make sure you preserve these information in a—you guessed it—Asset folder. If the file is one thing like an Instagram graphic selling the video, reserve it in an Exports subfolder because it’ll be used after the video has been printed.

Tasks Naming Construction

If in case you have a number of venture information going–for instance, an English and French model of the identical video–you’ll wish to make sure you title every venture file accordingly.


Professional Tip: When you’re working in Adobe Premiere Professional, you’ll be able to work on a number of initiatives inside a venture by beginning a brand new sequence. So, on this case, you gained’t want to avoid wasting completely different variations as separate venture information.

When it is advisable create graphics, titles, or a thumbnail in packages similar to Adobe Illustrator, make sure you save these initiatives with definitive names as properly:


With suggestions and edits coming from the shopper and your workforce, there’s no method round the truth that you’ll find yourself with a number of variations of your video. That is the folder the place you’ll save all of the completely different variations of your video because it goes via the overview course of and will get up to date iteratively.

organize video files

Exports Naming Construction

As you progress via the overview course of and proceed to supply extra drafts, you’ll wish to preserve monitor of which draft is probably the most up to date one. Naming your drafts correctly will provide help to establish the proper one to share with the workforce reviewing your work.


As soon as you’re achieved making edits and the shopper or your workforce is pleased with the tip end result, copy the authorised draft to the Closing folder and rename it to match the construction beneath:


Now, in case your last model is subjected to a last-minute request, change the file title to mirror which draft it’s and take away it from the Closing folder. Don’t even take into consideration making a “Final_Updated” file adopted by a “Final_Updated_2” and so forth.

Obtain our folder construction template to hit the bottom working

Creating robust video content material can little doubt be a time-consuming and tedious course of. It could appear foolish to create a folder inside a folder that solely contains one file. In the case of discovering this file, you’ll understand you have been in a position to attain it a lot sooner than you’d by scrolling via the a whole lot of information that find yourself being part of your venture.

I’ve achieved all of the groundwork for you by making a template prepared for motion. You possibly can thank me later.



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