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17 PowerPoint Presentation Tricks to Make Extra Inventive Slideshows [+ Templates]


Creating an awesome PowerPoint presentation is a ability that any skilled can profit from. The issue? It’s very easy to get it incorrect. From poor colour selections to complicated slides, a nasty PowerPoint slideshow can distract from the incredible content material you’re sharing with stakeholders in your staff.

→ Free Download: 4 PowerPoint Presentation Templates [Access Now]

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That’s why it’s so necessary to learn to create a PowerPoint presentation from the bottom up, beginning together with your slides. Even when you’re aware of PowerPoint, a refresher will provide help to make a extra engaging, skilled slideshow. Let’s get began.

I like to think about Microsoft PowerPoint as a take a look at of fundamental skilled abilities. To create a passing presentation, I have to reveal design abilities, technical literacy, and a way of non-public model.

If the presentation has an issue (like an unintended font, a damaged hyperlink, or unreadable textual content), then I’ve in all probability failed the take a look at. Even when my spoken presentation is effectively rehearsed, a nasty visible expertise can smash it for the viewers.

Experience means nothing with out a good PowerPoint presentation to again it up. For starters, seize your assortment of free PowerPoint templates beneath.

Irrespective of your matter, profitable PowerPoints rely upon three fundamental elements: your command of PowerPoint’s design instruments, your consideration to presentation processes, and your devotion to constant model. Listed below are some easy ideas that will help you begin mastering every of these elements, and do not forget to take a look at the extra assets on the backside of this publish.

How one can Make a PowerPoint Presentation

A presentation is made up of a number of slides, and now that you understand how to make one, you possibly can delve deeper into PowerPoint’s capabilities.

1. Open a clean presentation once more or begin from one you’ve got already created.

In the event you’ve already created a presentation, double-click the icon to open the present file. In any other case, open Microsoft PowerPoint, click on File within the high left nook, and click on New Presentation. From there, you possibly can comply with the prompts to arrange a brand new presentation.

2. Select a theme or create your personal.

Microsoft affords built-in themes and colour variations that will help you design your slides with a cohesive look. To select from these pre-built themes, select the File tab once more, choose New, select one of many choices, and click on Create.

In any other case, you need to use PowerPoint parts, your design sense, and your model’s colour palette to make your personal “theme.”

3. Create a wide range of slides for various functions.

You do not wish to current the identical actual slide, solely with totally different content material on it. This is able to bore your viewers. Make sure that you create a number of variations, accommodating a few of the frequent makes use of for slides. At minimal, you may want:

  • A title slide
  • An agenda or desk of contents slide
  • A slide that introduces the speaker
  • Varied content material slides (create totally different layouts contemplating what sort of multimedia you may use)

4. Use the Duplicate Slides characteristic to avoid wasting you time.

There is not any purpose to create these designs again and again. Now that you’ve got just a few to attract from, you possibly can merely duplicate them earlier than inputting your content material. Here is how to try this:

  • On the left pane, right-click the thumbnail of the slide you wish to duplicate.
  • Select Duplicate Slide from the pop-up menu.

It will robotically add a replica of this slide to the presentation. From there, you possibly can customise it on your wants.

5. Add transitions to your slides (optionally available).

Performed effectively, transitions can add a bit little bit of motion and showmanship to your presentation. PowerPoint has a number of transitions in-built so that you can select from.

To entry them, choose the Transitions tab from the highest ribbon. From there, you possibly can choose a transition for it to preview in your display. To customise it additional, click on Impact Choices and play with the options to search out one thing that fits your liking. To take away a transition, choose Transitions and click on None.

6. Add animations to your slides (optionally available).

Like transitions, animations can add motion, reveal info, and provide help to underscore the factors you wish to hit throughout your speech. To animate a component, comply with these steps:

  • Choose the component you need animated by clicking on it.
  • Select Animations from the highest ribbon.
  • You may have the choice to select from a number of results displayed within the ribbon.
  • Clicking on one gives you a preview.
  • To customise the animation, choose Impact Choices.
  • To take away an animation, click on None within the ribbon.

A number of the methods to customise animations embrace:

  • On Click on
  • With Earlier
  • After Earlier
  • Period
  • Delay

These describe the way you need the impact to behave, so mess around with them till you discover an impact that fits your liking.

You may even have the choice to maneuver animations round as you edit your slides by clicking on the Animation Pane button, then reordering the animations within the record that pops up.

7. Save your presentation.

Click on File and Save, ensuring to specify which folder or vacation spot you need your PowerPoint to be saved.

8. Run your presentation.

It is at all times good to do a trial run to make sure that your slides are arrange correctly and your animations hearth the best way you anticipate them to.

To current your PowerPoint, go to the Slide Present tab and click on Play from Begin. The slide will cowl your entire display, blocking out your desktop and PowerPoint software program. That is so your viewers (on this case, you for the trial run) is solely targeted on the visible parts of your presentation.

9. Advance the slides.

While you’re finished with one slide and wish to present the following in your sequence, click on your mouse in presentation mode. It will advance the slide.

PowerPoint Fashion

1. Don’t let PowerPoint resolve how you utilize PowerPoint.

Microsoft needed to supply PowerPoint customers with lots of instruments. However this doesn’t imply you must use all of them. Listed below are some key issues to look out for:

  • Guarantee that the preset PPT themes complement your wants earlier than you undertake them.
  • Attempt to get away from utilizing Microsoft Workplace’s default fonts, Calibri and Cambria. Utilizing these two typefaces could make the presentation appear underwhelming.
  • Professionals ought to by no means use PPT’s motion sounds. (Please think about your viewers above private choice).
  • PowerPoint makes bulleting computerized, however ask your self: Are bullets really applicable for what it is advisable do? Typically they’re, however not at all times.
  • Latest PPT defaults embrace a small shadow on all shapes. Take away this shadow if it isn’t really wanted. Additionally, don’t depart shapes of their default blue.

2. Create customized slide sizes.

When you often can get away with the default slide measurement for many shows, you might want to regulate it for bigger shows on weirdly sized shows. If it is advisable do this, this is how.

  • Within the top-left nook, select File.
  • Choose Web page Setup.
  • Kind the peak and width of the background you need, and click on OK.
  • A dialogue field will seem. Click on Scale if you wish to additionally resize your content material, or Don’t Scale when you don’t. We suggest clicking Don’t Scale, then manually adjusting minor structure points.

Tip: You may keep away from a headache with the final step when you resize your slides earlier than you add any objects to them. In any other case, the scale of your objects will change into skewed.

powerpoint presentation: resize slide

3. Edit your slide template design.

Typically, it is a lot simpler to edit your PowerPoint template earlier than you begin — this fashion, you do not have to design every slide by hand. Here is the way you do this.

  • Choose View within the high navigation.
  • Click on Grasp.
  • Within the drop-down, click on Slide Grasp.
  • Make any modifications you want, then click on Shut Grasp within the high ribbon. All present and future slides in that presentation will use that template.

powerpoint presentation: editing the master

4. Write textual content together with your viewers in thoughts.

A big a part of a PowerPoint’s content material is textual content. Nice copy could make or break your presentation, so evaluating your written work from just a few totally different angles may make you appear extra persuasive. Desirous about how your textual content is acquired differentiates good presenters from the very best.

Typography:

Many individuals underestimate the affect of typeface, however choosing the proper font is necessary — the notion of your font kind may affect your viewers’s impression of you. The suitable font is a chance to convey constant model persona and professionalism.

Some fonts are seen as clear {and professional}, however this does not imply they’re boring. A typical mistake is pondering your font is not “thrilling” sufficient, which may lead you to decide on a font that distracts out of your general message. We suggest sticking to easy serif and sans-serif fonts. Keep away from script fonts due to potential readability points.

powerpoint presentation: types of fonts

That mentioned, you possibly can nonetheless use enjoyable and eccentric fonts — carefully. Offsetting a enjoyable font or giant letters with one thing extra skilled can create an attractive presentation.

Above all, make sure you are constant so your presentation appears the identical all through every slide. That means, your viewers does not change into distracted by too many disparate fonts. Try this instance from HubSpot’s firm profile templates:

powerpoint presentation: consistent slides

on this presentation template? Obtain it free of charge right here.

5. Make sure that your whole objects are correctly aligned.

Having correctly aligned objects in your slide is the important thing to creating it look polished {and professional}. You may manually attempt to line up your photographs … however everyone knows how that usually works out. You are making an attempt to verify your whole objects hang around in the midst of your slide, however once you drag them there, it nonetheless does not look fairly proper. Eliminate your guessing recreation and let PowerPoint work its magic with this trick.

Right here’s how one can align a number of objects:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Prepare within the high choices bar, then select Align or Distribute.
  • Select the kind of alignment you need.

powerpoint presentation: aligning objects

Right here’s how one can align objects to the slide:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Prepare within the high choices bar, then select Align or Distribute.
  • Choose Align to Slide.
  • Choose Prepare within the high choices bar once more, then select Align or Distribute.
  • Select the kind of alignment you need.

powerpoint presentation: aligning objects

PowerPoint Design

6. Use “Format Object” to raised management your objects’ designs.

Format menus assist you to do wonderful changes that in any other case appear not possible. To do that, right-click on an object and choose the Format Object possibility. Right here, you possibly can fine-tune shadows, modify form measurements, create reflections, and way more. The menu that can pop up appears like this:

powerpoint presentation: format object pane

Though the primary choices might be discovered on PowerPoint’s format toolbars, search for full management within the format window menu. Different examples of choices accessible embrace:

  • Adjusting textual content inside a form.
  • Making a pure perspective shadow behind an object.
  • Recoloring photographs manually and with computerized choices.

7. Benefit from PowerPoint’s shapes.

Many customers don’t notice how versatile PowerPoint’s form instruments have change into. Together with the expanded format choices launched by Microsoft, the potential for good design with shapes is available. PowerPoint gives the consumer with a bunch of nice form choices past the normal rectangle, oval, and rounded rectangle patterns.

As we speak’s shapes embrace a extremely useful Sensible Shapes perform, which lets you create diagrams and movement charts very quickly. These instruments are particularly beneficial when you think about that PowerPoint is a visible medium. Paragraphing and bullet lists are boring — you need to use shapes to assist categorical your message extra clearly.

8. Create customized shapes.

While you create a form, proper click on and press Edit Factors. By modifying factors, you possibly can create customized shapes that suit your particular want. For example, you possibly can reshape arrows to suit the scale you want.

powerpoint presentation: editing points

Another choice is to mix two shapes collectively. To take action, choose the 2 shapes you’d prefer to work with, then click on Form Format within the high ribbon. Faucet Merge Shapes.

You’ll see a wide range of choices.

  • Mix creates a customized form that has overlapping parts of the 2 earlier shapes reduce out.
  • Union makes one fully merged form.
  • Intersect builds a form of solely the overlapping sections of the 2 earlier shapes.
  • Subtract cuts out the overlapping portion of 1 form from the opposite.
  • Fragment will cut up your form into totally different elements relying on the place they overlap.

Through the use of these instruments somewhat than making an attempt to edit factors exactly, you possibly can create precisely measured customized shapes.

9. Crop photographs into customized shapes.

In addition to creating customized shapes in your presentation, you too can use PowerPoint to crop current photographs into new shapes. Here is the way you do this:

  • Click on on the picture and choose Image Format within the choices bar.
  • Select Crop, then Crop to Form, after which select your required form. Ta-da! Customized-shaped photographs.

powerpoint presentation: cropping an image into a custom shape

10. Current web sites inside PowerPoint.

Custom says that if you wish to present an internet site in a PowerPoint, you must simply create a hyperlink to the web page and immediate a browser to open. For PC customers, there’s a greater possibility.

Third occasion software program that integrates absolutely into PowerPoint’s developer tab can be utilized to embed an internet site straight into your PowerPoint utilizing a standard HTML iframe. Top-of-the-line instruments is LiveWeb, a third-party software program that you may set up in your PowerPoint program.

Through the use of LiveWeb, you don’t should interrupt your PowerPoint, and your presentation will stay fluid and pure. Whether or not you embed a complete webpage or only a YouTube video, this is usually a high-quality third occasion enchancment. To put in the add-on, easy head to the LiveWeb web site and comply with the directions.

Sadly, Mac customers don’t have an identical possibility. second selection is to take screenshots of the web site, hyperlink in by way of a browser, or embed media (akin to a YouTube video) by downloading it on to your pc.

11. Strive Utilizing GIFs.

GIFs are looped animated photographs used to speak a temper, concept, info, and way more. Customers add GIFs to PowerPoints to be humorous or rapidly demo a course of. It is easy so as to add GIFs to your slides. To take action, merely comply with these steps:

  • Obtain and save the GIF you need.
  • Go to the slide you need the GIF on.
  • Go to the Dwelling tab, and click on both Insert or Image.
  • From the Image drop-down menu, select Image from File.
  • Navigate to the place you saved your GIF and choose it. Then, select Insert.
  • It’s going to play robotically the second you insert it.

PowerPoint Course of

12. Preserve it easy.

PowerPoint is a wonderful instrument to help your presentation with visible info, graphics, and supplemental factors. Which means your PowerPoint shouldn’t be your whole presentation. Your slides — irrespective of how inventive and delightful — should not be the star of the present. Preserve your textual content and pictures clear and concise, utilizing them solely to complement your message and authority.

In case your slides have dense and cluttered info, it can each distract your viewers and make it more likely that you’ll lose their consideration. Nothing in your slides ought to be superfluous! Preserve your presentation persuasive by maintaining it clear. There are just a few methods to do that:

  • Restrict bullet factors and textual content.
  • Keep away from paragraphs and lengthy quotes.
  • Preserve “white area” or “detrimental area”.
  • Preserve percentages, graphs, and knowledge tremendous fundamental.

13. Embed your font recordsdata.

One fixed drawback presenters have with PowerPoint is that fonts appear to vary when presenters transfer from one pc to a different. In actuality, the fonts aren’t altering — the presentation pc simply doesn’t have the identical font recordsdata put in. In the event you’re utilizing a PC and presenting on a PC, then there’s a clean workaround for this problem.

Right here’s the trick: While you save your PowerPoint file (solely on a PC), you must click on File, then Choices, then open up the Save tab. Then, choose the Embed fonts within the file examine field underneath Protect constancy when sharing this presentation. Now, your presentation will maintain the font file and your fonts is not going to change once you transfer computer systems.

The macOS PowerPoint model has an identical perform. To embed your fonts on a Mac, do the next:

  • Open up your presentation.
  • On the highest bar, click on PowerPoint, then click on Preferences.
  • Below Output and Sharing, click on Save.
  • Below Font Embedding, click on Embed fonts within the file.

14. Save your slides as a PDF file for backup functions.

In the event you’re nonetheless afraid of your presentation exhibiting up otherwise when it’s time to current, you must create a PDF model simply in case. It is a good possibility when you’ll be presenting on a unique pc. In the event you additionally run into a problem the place the presenting pc doesn’t have PowerPoint put in, you too can use the system viewer to open up the PDF. No laptop computer will ever provide you with bother with this file kind.

The one caveat is that your GIFs, animations, and transitions gained’t switch over. However for the reason that PDF will solely work as a backup, not as your major copy, this ought to be okay.

To avoid wasting your presentation as a PDF file, take the next steps:

  • Go to File, then click on Save as …
  • Within the pop-up window, click on File Format.
  • A drop-down menu will seem. Choose PDF.
  • Click on Export.

It’s also possible to go to File, then Export, then choose PDF from the file format menu.

15. Embed multimedia.

PowerPoint permits you to both hyperlink to video/audio recordsdata externally or to embed the media straight in your presentation. It’s best to embed these recordsdata when you can, however when you use a Mac, you can’t really embed the video (see word beneath). For PCs, two nice causes for embedding are:

  • Embedding permits you to play media straight in your presentation. It’s going to look way more skilled than switching between home windows.
  • Embedding additionally implies that the file stays throughout the PowerPoint presentation, so it ought to play usually with out further work (besides on a Mac).

Word: macOS customers of PowerPoint ought to be further cautious about utilizing multimedia recordsdata.

In the event you use PowerPoint for Mac, then you’ll at all times have to deliver the video and/or audio file with you in the identical folder because the PowerPoint presentation. It’s greatest to solely insert video or audio recordsdata as soon as the presentation and the containing folder have been saved on a transportable drive of their everlasting folder. Additionally, if the presentation will probably be performed on a Home windows pc, then Mac customers want to verify their multimedia recordsdata are in WMV format. This tip will get a bit difficult, so if you wish to use PowerPoint successfully, think about using the identical working system for designing and presenting, it doesn’t matter what.

16. Deliver your personal {hardware}.

Between working programs, PowerPoint remains to be a bit jumpy. Even between differing PPT variations, issues can change. One option to repair these issues is to just be sure you have the fitting {hardware} — so simply deliver alongside your personal laptop computer once you’re presenting.

In the event you’re tremendous involved concerning the totally different programs you might need to make use of, then add your PowerPoint presentation into Google Slides as a backup possibility. Google Slides is a cloud-based presentation software program that can present up the identical means on all working programs. The one factor you want is an web connection and a browser.

To import your PowerPoint presentation into Google Slides, take the next steps:

  • Navigate to slides.google.com. Be sure you’re signed in to a Google account, ideally your personal.
  • Below Begin a brand new presentation, click on the empty field with a plus signal. It will open up a clean presentation.
  • Go to File, then Import slides.
  • A dialog field will come up. Faucet Add, then click on Choose a file out of your gadget.
  • Choose your presentation and click on Open.
  • Choose the slides you’d prefer to import. If you wish to import all of them, click on All within the higher right-hand nook of the dialog field.
  • Click on Import slides.

powerpoint presentation: importing slides into google slides

Once I examined this out, Google Slides imported all the pieces completely, together with a form whose factors I had manipulated. It is a good backup choice to have when you’ll be presenting throughout totally different working programs.

17. Use Presenter View.

In most presentation conditions, there will probably be each a presenter’s display and the primary projected show on your presentation. PowerPoint has an awesome instrument referred to as Presenter View, which might be discovered within the Slide Present tab of PowerPoint. Included within the Presenter View is an space for notes, a timer/clock, and a presentation show.

powerpoint presentation: using presenter view

For a lot of presenters, this instrument will help unify their spoken presentation and their visible assist. You by no means wish to make the PowerPoint seem to be a stack of notes that you just’re studying off of. Use the Presenter View possibility to assist create a extra pure presentation.

Professional Tip: Firstly of the presentation, you also needs to hit CTRL + H to make the cursor disappear. Hitting the “A” key will deliver it again when you want it!

Your Subsequent Nice PowerPoint Presentation Begins Right here

With model, design, and presentation processes underneath your belt, you are able to do much more with PowerPoint than simply shows on your shoppers. PowerPoint and related slide functions are versatile instruments that shouldn’t be forgotten. With an awesome template, you might be in your option to creating shows that wow your viewers.

Editor’s word: This publish was initially printed in September 2013 and has been up to date for comprehensiveness.

powerpoint slides

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